Warehouses Department

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Key Responsibilities •

1

Planning

Prepare the Department's annual and five-year activity plans and follow up on their implementation upon approval.

2

Organization

Organize the storage and retrieval of various materials and supplies in the warehouses in accordance with sound scientific principles.
Maintain inventory and safeguard it against damage and loss.
Receive returned items and retain them until their disposal in accordance with the applicable regulations.

3

Implementation

Identify the University's requirements for materials, equipment, stationery, and office supplies.
Ensure that required materials are provided in a timely manner, in the specified quantities and appropriate categories, to facilitate the effective completion of work, in coordination and cooperation with the relevant departments.
Fulfill requests from various departments and sections for items held in stock in accordance with approved issue orders and applicable regulations.

4

Documentation

Prepare periodic inventory movement reports and submit them to the Director General of Administrative and Financial Affairs.
Organize and maintain the records, documents, memoranda, minutes, and inventory cards required for warehouse operations, in accordance with established procedures.

5

Support

Provide the necessary support to annual and ad hoc inventory committees, prepare official inventory reports and minutes, and submit them to the Director General of Administrative and Financial Affairs.
Submit appropriate proposals for improving warehouse operations in a manner that safeguards inventory and streamlines stock issuance and storage procedures.

6

Identifying Requirements

Identify the Department's staffing, equipment, and material requirements and follow up on their provision.
Identify the training needs of the Department's staff and coordinate with the Deanship of Administrative Development and Skills Development to nominate them for programs that address those needs.

7

Reporting

Prepare periodic reports on the Department's activities and achievements, together with proposals for improving its operations, and submit them to the Director General of Administrative and Financial Affairs.

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