Administrative Communication Center

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Key Responsibilities •

1

Planning:

Develop annual and five-year plans for the communication center's activities and monitor their implementation after approval.
Collaborate with relevant departments to develop procedural manuals and systems that regulate administrative communication operations within the University.

2

Organization:

Receive all transactions and correspondence addressed to the University, complete the registration procedures, and forward them to the relevant departments within the University.
Receive and register all outgoing mail and correspondence, and then send or deliver them to the relevant departments.
Keep a general file where only one copy of each outgoing letter is stored in sequential order.

3

Follow-up:

Address all inquiries, questions, and feedback related to incoming and outgoing correspondence.
Respond to inquiries from visitors and guide them regarding incoming and outgoing correspondence, in accordance with the relevant regulations.

4

Identifying Requirements:

Determine the administrative communication center's needs for personnel, equipment, and materials, and follow up on their provision.
Identify the training requirements for the center's employees (male/female) and coordinate with the Deanship of Administrative Development and Skills Improvement to nominate them for relevant programs.

5

Report Preparation:

Prepare periodic reports on the center's activities, achievement, and development proposals, and submit them to the General Director of Administrative and Financial Affairs.

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