موقع حكومي رسمي تابع لحكومة المملكة العربية السعودية

Procurement and Tenders Department

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Key Responsibilities •

1

Planning

  •  Prepare the annual and five-year plans for the activities of the Procurement Department and follow up on their implementation upon approval.
  •  Develop an annual procurement plan for required items and works, in coordination with the University's various administrative units, and submit it to the General Director of Administrative and Financial Affairs for approval by the competent authority.
  •  Participate with the requesting department in developing the specifications and requirements for the materials and works to be procured or carried out.​

2

Implementation

  • Carry out all procurement-related activities for the purchase of materials, equipment, and necessary devices, as well as the leasing of premises and maintenance contracts, in accordance with applicable laws, regulations, and approved procedures.
  •  Complete tender documents after receiving them from the relevant entities.
  •  Carry out all implementation procedures related to tenders for services and construction works in accordance with applicable laws, regulations, and approved procedures.​

3

Organization

  •  Carry out tender announcement and invitation procedures, arrange meetings with contractors and suppliers, and respond to their inquiries prior to the opening of bids.​

4

Contracting

  • Participate in the evaluation and analysis of tenders.
  • Complete contracting procedures following the award decision by the competent authority.
  •  Draft contracts in coordination with the Legal Affairs Department, arrange for their execution by the competent authority, and subsequently notify the relevant entities​




5

Supply and Procurement

  • Issue purchase orders to suppliers and notify the relevant entities.
  •  Carry out direct procurement activities when necessary.
  •  Maintain the required records and files for suppliers, contractors, and consultants.
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6

Control

  •  Issue purchase orders to suppliers and notify the relevant entities.
  •  Carry out direct procurement activities when necessary.
  •  Maintain the required records and files for suppliers, contractors, and consultants.​

7

Procurement

  •  Monitor market price trends and maintain organized records (catalogues) of prices issued by manufacturers, enabling informed judgments regarding the fairness and reasonableness of prices quoted by suppliers for both local and international procurements.
  • Maintain files and records relating to statutory procurement procedures, including contract registers, records for monitoring letters of guarantee, and other records related to procurement activities.​

8

Procurement Integrity

  •  Monitor the validity of bid bond letters of guarantee and ensure their renewal when necessary.
  •  Receive samples submitted by suppliers and contractors and retain them until the relevant bids have been evaluated and decided upon.​

9

Budget Control

  • Prepare items for sale by public auction to dispose of damaged and returned assets, and propose the formation of the relevant committees.
  •  Participate in developing a policy for the disposal of surplus materials in the warehouse by conducting an inventory, completing the required statutory procedures, and selling them through the prescribed legal methods.​