Frequently Asked Questions about the Department of Conferences and Seminars
1- What is the department's role in organizing academic events at the university?
Answer: The department is responsible for obtaining the necessary approvals for hosting the event and for the speakers involved.
2- What types of academic events require approval from the Department of Conferences and Seminars?
Answer: Academic events held within the university, including conferences, seminars, forums, scientific meetings, lectures, discussion sessions, and exhibitions.
3- Is the Department of Conferences and Seminars responsible for obtaining approval for workshops and training courses?
Answer: No, the responsibility for workshops and training courses falls under the Deanship of Development and Quality.
4- What is the required lead time for submitting a request for approval to hold an event?
Answer: The request should be submitted at least four months before the event date.
5- Is it necessary to fill out security clearance forms for speakers from Princess Nourah bint Abdulrahman University who hold the positions of Vice Rectors or Deans of colleges?
Answer: Yes, it is required.
6- What is the department's role in regard to faculty members' attendance and participation in university events?
Answer: The department is responsible for obtaining the necessary approvals for faculty members' attendance and participation in both internal and external conferences.
7- What is the required lead time for submitting a request to attend an internal or external conference?
Answer: For external conferences, the request should be submitted at least two months before the start date, and for internal conferences, at least two weeks in advance.
8- Are lecturers, language instructors, and contract employees eligible to participate at the university's expense?
Answer: No, they are responsible for covering the costs personally.
9- How many times can a faculty member participate at their own expense within Saudi Arabia each year?
Answer: They are allowed to participate twice per year.
10- Can a faculty member present their research twice—once as a poster and once as a paper, or only once?
Answer: No, they can present their research only once.
