About the Unit

The Unit is responsible for obtaining the required approvals for organizing conferences, seminars, and scientific events held at the university.


Key Responsibilities

  1. Receiving event organization requests from the department's Support and Assistance Unit.
  2. Reviewing event organization requests, ensuring that all required conditions are met, and referring them to the Standing Committee for Conferences, Seminars, and Events for review and feedback.
  3. Submitting requests to the University President for approval, followed by obtaining the approval of the Ministry of Education.
  4. Supervising and following up on the organization of scientific events at the university.
  5. Developing and maintaining a database of all scientific events organized at the university.
  6. Preparing statistics and reports on scientific events held at the university for the relevant university entities​



Scientific Event Organization Procedures

  1. The organizing entity within the university (e.g., a college or research center) submits a request to organize a scientific event to the Vice Rectorate for Graduate Studies and Scientific Research, which then refers the request to the Conferences and Seminars Department.
  2. The Conferences and Seminars Department provides the requesting entity with the Scientific Event Organization Request Form and the speaker schedule, including local and international speakers. The request must be submitted at least three months before the event date, in accordance with the Ministry of Education's directives. The form must clearly specify the names of sponsors (if applicable). The requesting entity must also attach the event program, including dates, speaker names, affiliations, and topics to be covered. For medical events, approval from the Saudi Commission for Health Specialties regarding the event date and venue must also be attached.
  3.  The Conferences and Seminars Department prepares an internal memorandum on the request, issued by the Vice President for Graduate Studies and Scientific Research and addressed to the University President, to obtain approval to proceed with the required official procedures.
  4. Following the University President's approval, the request is submitted to the relevant authorities at the Ministry of Education to obtain final approval for organizing the scientific event and approving its speakers.
  5. Upon receiving the Ministry of Education's final approval to organize the scientific event, an electronic copy of the approval is provided to the organizing entity to proceed with hosting the event.​