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Key Responsibilities •

1

Planning:

  • Develop annual and five-year plans for the department's activities and monitor their progress after approval.


2

Organization:

  • Organizing, storing, and retrieving warehouse materials and supplies based on sound scientific principles.
  • Maintaining inventory and protecting it from damage and loss.
  • Accepting returned goods and preserving them until they are disposed of according to the established procedures.​


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3

Implementation:

  • Identify the University's requirements for materials, equipment, stationery, and necessary office supplies.
  • Ensure timely availability of the required materials in the specified quantities and required type to facilitate the efficient completion of work in collaboration and coordination with relevant departments.
  • Process dispense requests from various departments and sections for stored items according to the approved dispense orders and established regulations.​


4

Documentation:

  • Prepare regular reports on inventory movements within the warehouses and submit them to the General Director of Administrative and Financial Affairs.
  • Organize and maintain files, documents, memos, minutes, and cards necessary for warehouse operations according to established procedures.​

5

Support:

  • Provide the necessary assistance to unannounced and annual inventory committees for the warehouses. Prepare official records and minutes and send them to the General Director of Administrative and Financial Affairs.
  • Recommend suitable proposals for developing warehouse operations to ensure inventory protection and streamline dispensing and storage procedures.​

6

Identifying Requirements:

  • Determine the department's needs for personnel, equipment, and materials, and ensure they are provided.
  • Identify the training needs of the department's employees (male and female) and coordinate with the Deanship of Administrative Development and Skills Improvement to nominate them for relevant programs.​

7

Report Preparation:

  • Prepare periodic reports on the department's activities, achievements, and development proposals, and submit them to the General Director of Administrative and Financial Affairs.​