​​​​​​​​​​About

The Vice Deanship of Academic Affairs at the College of Education and Human Development plays a vital role in achieving the college's vision and mission in the field of education. It is responsible for developing educational and training plans and programs that meet the highest scientific and professional standards. The vice deanship also oversees the progress of the educational process, ensuring the implementation of regulations and policies within the college. Hence, our ultimate goal is to elevate educational programs and achieve excellence in teaching and learning.​


Departments and Units:

Department of Quality in Education and Learning

The Department of Quality in Education and Learning at the College of Education and Human Development operates under the College's Vice Deanship of Academic Affairs. Its primary responsibilities include implementing academic accreditation standards, continuously evaluating curricula, and gathering feedback from industry professionals. The department also works to enhance faculty development related to the educational process, in coordination with the Excellence in Teaching and Learning Program. Additionally, it identifies the most effective and current teaching practices in specialized fields and develops plans to integrate these practices in collaboration with the Excellence in Teaching and Learning Program. Lastly, the department oversees the evaluation of educational outcomes, identifies areas for improvement, and provides support to faculty in the evaluation process, in coordination with the academic departments.

Main Responsibilities:

  1. Developing the department's annual plan and monitoring its implementation after approval.
  2. Contributing to the preparation of the college's executive plan through active participation in the Strategic Plan Development Committee.
  3. Ensuring that quality standards are met in recently developed or updated programs through membership in the Academic Program Development Committee.
  4. Promoting a culture of quality and academic accreditation, Improving the capacity of the college staff, and recommending them for internal and external training in quality assurance and education, in coordination with the Deanship of Quality Assurance and Academic Accreditation.
  5. Ensuring the completion of quality assurance and academic accreditation requirements for all college programs, at both undergraduate and graduate levels, and archiving them online.
  6. Preparing and monitoring the timeline for academic programs seeking programmatic accreditation, both at the undergraduate and graduate levels.
  7. Overseeing the activation of surveys, preparing action plans, and analyzing results for both undergraduate and graduate programs through email, in-person meetings, and Jadeer system.
  8. Supervising and following up with "Quality Ambassadors" among students, guiding them in raising awareness about the nature of academic life at the college.
  9. Monitoring continuous development and improvement efforts for all college programs at both the undergraduate and graduate levels.

 

Department of Educational Affairs

The Vice Deanship of Educational Affairs manages all aspects of the educational process through its various committees, including the Registration and Schedules Committee, the Transfer and Equivalency Committee, the Examination Process Committee, and the Academic Documents and Records Committee.

Registration and Schedules Committee:

  1. Reviewing course titles and codes entered into the academic system (Banner) in alignment with the plan approved by the University Vice Rectorate for Educational Affairs.
  2. Collaborating in the review of class schedules prepared by the college's schedule coordinator and registering them online in the academic system, including scheduling dates, locations, lecturer names, and specifying class formats (either partially or fully online). Any scheduling conflicts are addressed with the coordinator to find suitable solutions.
  3. Managing student registration and verifying it under the guidance of the Deanship of Admissions and Registration.
  4. Registering courses for each student individually, according to online requests as received in the reports from the Cognos system.
  5. Ensuring students meet the required minimum of 12 credit hours and a maximum of 22 credit hours per semester, enabling them to continue their studies without hindrances to timely graduation.
  6. Addressing class-related issues by automatically dividing class sections based on system capacities and determining the necessary number of class sections.
  7. Assigning faculty members to class sections in the academic system.
  8. Providing academic departments and the schedule coordinator with the required statistical data.
  9. Responding to letters and emails from the Deanship of Admissions and Registration or academic departments regarding the academic system, in line with the department's responsibilities.
  10. Monitoring student attendance in lectures through the academic departments, receiving reports from them, and communicating with students via announcements and phone calls as needed. Absences are reviewed and approved by the College Council, with final approval from the Vice Dean for Academic Affairs.
  11. Identifying students who have exceeded the 25% absenteeism threshold (leading to denial) through academic departments, collecting appeals from students wishing to lift the denial, and presenting such cases to the College Council for review by the Vice Dean for Academic Affairs.
  12. Participating in the college's central exam committee, adjusting final exam schedules as necessary, preparing statistics on student registration in each section, printing attendance sheets, recording grades for all courses, and processing appeals related to Denials and absences.
  13. Managing the tasks related to exam results, including recording final grades, ensuring the receipt and approval of results, displaying them to students in the academic system, and generating statistical reports on the outcomes.
  14. Announcing the academic calendar and generating statistical reports on results.
  15. Announcing all memos issued by the university administration related to students' academic status.
  16. Participating in student meetings and the graduation ceremony, offering support as needed.
  17. Preparing the annual report with statistical data on student enrollment.

 

Transfer and Equivalency Committee:

  1. Receiving students transferred from the Deanship of Admissions and Registration.
  2. Receiving equivalency forms from other colleges, ensuring the equivalencies are processed by the relevant departments and approved by the Dean of the College.
  3. Coordinating with the relevant departments to complete the transfer procedures.
  4. Approving the equivalency forms by the Vice Dean for Academic Affairs and the Dean of the College, after confirming compliance with the regulations.
  5. Submitting the equivalency forms to the Deanship of Admissions and Registration for approval on the academic system (Banner).
  6. Managing all paper and online transactions related to equivalency requests for courses offered by the college, including those for visiting students.

Coordinator of Academic Documents and Records (Old Plans):
  1. Issuing academic records for graduates from the former College of Arts and Education.
  2. Delivering the files of graduates or students whose registration has been canceled.
  3. Issuing and approving graduation documents based on the document's format, printing, and finalizing them.
  4. Handling verification requests for graduate data from old academic plans, received officially from the Deanship of Admissions and Registration.
  5. Providing certified true copies of academic documents to students after verifying and matching the records.
  6. Processing requests from graduates for academic record translations, completing necessary procedures within the college for approval, and delivering the translated documents to the graduate.

Examination Process Committee:

  1. Preparing the schedules for exam committees and classrooms, determining the number of students in each room based on the approved exam schedules on Banner.
  2. Preparing invigilator schedules for all exams, specifying classroom numbers, exam times, and durations.
  3. Assigning invigilators according to the set guidelines, ensuring an adequate number of invigilators are present in each exam room.
  4. Preparing an online file for committee supervisors, including: (exam schedules, invigilator schedules, supervisor and invigilator responsibilities, student instructions, room number for the medical committee and its supervisor, a pledge form for on-time arrival, a form to track late arrivals, and a form to record absentees).
  5. Monitoring student cases in the special, medical, and conflict committees.
  6. Creating a timeline for receiving question paper templates, ensuring all members adhere to the specified deadlines.
  7. Distributing the required materials, including: (the number of question paper templates for each committee, forms for students with excuses, updated student lists for each committee, attendance sheets for students to sign, and answer sheets for automated grading, ensuring they match the language of the exam questions when applicable).
  8. Preparing a form for receiving the exam questions from course instructors, according to the designated timeline.
  9. Verifying that the number of question papers matches the actual number of students, and ensuring all necessary materials are in place upon receipt.
  10. Preparing a form for handing over exam question envelopes to committee supervisors on the exam day.
  11. Preparing a form for receiving answer sheets from committee supervisors and transferring them to the course instructors.
  12. Ensuring the number of answer sheets corresponds to the number of students present for the exam, while also accounting for absentees.
  13. Confirming the student signature sheets are included with the answer sheets upon receipt.
  14. Delivering the answer sheets to instructors promptly after the exam ends.

Department of Library and Learning Resources

- First Floor (1,800):

The first floor features books, self-service borrowing machines, an electronic copying device, and reading tables that support users in their research activities. It also includes a computer for accessing the unified catalog of all university libraries. The library offers reference services, answers user inquiries, and facilitates their research process.

- Second Floor (2,800):

The second floor is equipped with search devices for users, a meeting room, and research suites. Additionally, the meeting room and cultural activity spaces are available for booking.

Library Working Hours: 8:00 AM to 2:00 PM.

Objectives:

• Oversee the college library, ensuring it provides and updates resources according to the college's needs while coordinating with the central library.

• Collect user statistics and service data, and submit them to the central library.
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E-Learning Unit

The E-Learning Unit is dedicated to raising awareness about e-learning among all staff and students at the College of Education and Human Development, while addressing any inquiries related to e-learning. ​​
Objectives:

  • Coordinating introductory sessions and orientation meetings for both students and faculty members.
  • Offering training courses, specialized sessions, and direct support to faculty members for activating and using Blackboard.
  • Responding to initial inquiries from faculty members and students and directing them to the university's e-learning department's technical support through available support channels.
  • Ensuring the college's requirements for activating the Blackboard system through the Smart Sheet follow-up system.
  • Submitting regular reports on course development and Blackboard activation to the university's e-learning department.
  • Overseeing courses and consultations related to the integration of technology into education.
  • Tracking e-learning programs and courses offered within the college.
  • Providing technical support to course coordinators in case of any technical issues.
  • Facilitating communication with faculty members and course coordinators of e-learning courses.
  • Monitoring the integration of technology in teaching and learning processes.
  • Identifying and promoting innovative educational practices that enhance the use of technology in education.
  • Activating the Flexible Learning Tracks initiative on the Future X National E-Learning Platform to better prepare students for the job market.